This year, the Asia Regional Roundtable will be taking place on 10-11 April 2019 in Abu Dhabi, United Arab Emirates

Welcome!

We would like to welcome you to the Asia Regional Roundtable in the incredible city of Abu Dhabi, UAE. The city is known for its unique islands, luxury resorts and shifting sand dunes.

We have prepared a wonderful program and are looking forward to seeing you. For information regarding registration, hotels, program, transportation etc. see below. If you have any more questions feel free to contact us.

Survey Roundtable Asia

We would love to hear how you have experienced the Roundtable in Abu Dhabi! Share your feedback by filling out the following survey

Registration Instructions

While there is no registration fee for the Asia Roundtable, affiliate attendees will be responsible for paying for their round-trip airfare, hotel accommodations, visa application fees (if applicable), transportation to/from the airport, and dinners during the evenings. Make-A-Wish International will be providing the meeting space, coffee breaks, and lunches throughout the week. If you would like to bring an additional individual you are welcome to do so at your own cost.

Registration is possible until Thursday, March 28 2019.

IMPORTANT: Completing the registration form will only register you for the Roundtable. You will need to book your hotel room separately through the link given below!

Please submit your registration -

Hotel Information

The Marriott Hotel Downtown in Abu Dhabi

The Marriott Hotel Downtown is ideally situated in the heart of the city, moments from the Corniche and other popular attractions. It's a stylish accommodation, located near a variety of restaurants options.

The single room rate is 425.00 AED (115 USD) and the double room rate is 475 AED (130 USD) per night, including all local fees and taxes. Breakfast and Wi-Fi are included in this room rate.

To book your hotel room:

Please book your hotel room by clicking on the following link. Make sure to select the correct dates.

Reserve your hotel room before March 28. All reservations must be accompanied by a first night room deposit. If cancellation is necessary, please notify the hotel in writing (email) as soon as possible. Cancellation charges may apply.

Marriott Hotel Downtown

Sheikh Rashid Bin Saeed Street,

PO Box 37421

Abu Dhabi, United Arab Emirates

Website:

https://www.marriott.com/hotels/travel/auhmc-marriott-hotel-downtown-abu-dhabi/

Transportation from the Airport

You can find information regarding transportation from the airport in the following link

Visa Information

For visa information view the following link. If you need an invitation letter for your visa please contact us at conferences@worldwish.org.

On the site there is a list of countries / regions, that do not require a visa prior to travelling to the UAE. Your passport however does need to be valid for more than 6 months upon your arrival. Upon disembarking at Abu Dhabi International Airport, proceed to Immigration, where you will receive a visa on arrival.

Program Asia Roundtable 2019

Day 1

9.00 Icebreaker

9.30 Session #1: Ideal Volunteer Management process

Based on the input of the affiliate taskforce (in 2017) the ideal Volunteer Management Process will be shared. We will have interactive discussions about Recruitment, Competencies, Roles, Responsibilities, Trainings

Objective: Professionalize your processes on volunteer management

12.30 Lunch – 1 hour

13.30 Session #2: Volunteers roles in the Wish Journey

The implementation of the Wish Journey has taught us that the right Volunteer Management process is crucial for success. Which roles can the volunteers have in the Wish Journey? How can you give more responsibilities to your volunteers?

Objective: Think about getting more involvement from your volunteers and changes in the role of staff

14.45 Session #3: Volunteer access in the Wish Cloud

When volunteers have an active role in the Wish Journey, access to the CRM-system will be very helpful for them. The technology team will share how this could look like in the Wish Cloud.

Objective: To optimize the Wish Journey and volunteer involvement by technology

16:00 Session #4: Feedback session Getting your initial feedback on the previous sessions.

Objective: Getting feedback about the first day of the Roundtable

17.00 Wrap up

Evening Program

Day 2

8.45 Session #5: Code of Ethics

To grow the shared culture within the global community we will focus on this topic during every gathering we have. This time we will discuss the Code of Ethics and its toolkit and what this means for volunteers and Volunteer Management.

Objective: To translate the Code into the daily life of an affiliate

9.30 Session #6: Best practices

Make-A-Wish New Zealand and Make-A-Wish Singapore will share their best practices with us.

Objective: Sharing best practices giving inspiration on the volunteer management process

11.00 Session #7: Individual affiliate work: from 'is' to 'shall'

Using the information from day 1, each affiliate will compare its own present situation of Volunteer Management and Technology (“is”) with the desired process in their affiliate (“shall”). Then, having identified the desired process (based on the ideal process, tweaked to fit the specific situation of the affiliate), each affiliate can make an implementation plan: short term (quick wins) and long term. We will provide a template to work with.

Objective: To get a clear picture of possibilities for improvements. Each affiliate will have (the start of) a plan for Volunteer Management and Technology in their affiliate

12.30 Lunch – 1 hour

13.30 Session #8: Two actions

Each affiliate will present two actions that they commit to implement after the roundtable

14.30 Feedback and Takeaway

15.00 End of program

Evening Events

More information coming soon!

Other Event Information

Weather

Average Temperature in April

Located in the Middle East along the Persian Gulf and south of Dubai, the city of Abu Dhabi has a dry desert climate bringing hot, sunny weather to the region all year round.

In April, temperatures are high but bearable, so this is a good time to visit if you want to enjoy the sunshine while avoiding the intense and often unbearable heat of the summer months.

Averages

In April, the average temperature in Abu Dhabi is 27°C. With highs of 33°C, you’ll need to apply sun cream regularly, seek shade and stay hydrated to be safe in the sun. In the evenings, temperatures drop to a welcome 20°C. Just 10mm of rain is expected during the month, and with 11 hours of sunshine each day,

Recommended Dress

Sessions: Business Casual

Dinner Events: Casual

What to Wear in Abu Dhabi

First-time visitors to Abu Dhabi may be unsure of what clothing to wear. There are varying ideas of the dress code, but bear in mind that the United Arab Emirates is a Muslim country and many of the expatriates living in the country also hold strong religious views. Traditional dress for men is a long white cotton shirt and head-dress secured by a leather rope. The traditional dress for women is a long black cloak over long loose clothing and a black headscarf. Some local women also cover their face in various ways (sometimes the face is completely covered).

Visitors are not expected to cover their heads or wear traditional clothing (except in mosques). However, it is advisable to wear long, loose clothing made from natural materials containing cotton or linen. It is one of the best ways to cope with the heat.

Skirts or pants/trousers should be knee-length or longer. Don't wear tight form-fitting clothes or expose thighs, cleavage, midriff or upper arms. Short sleeve tops are acceptable. It is a good idea to have a loose shirt/jacket or shawl with you at all times even in hot weather as the mall, restaurant and cinema air conditioning can be extremely cold.

Practical Information

Bring a credit card
Long sleeves or light jacket (air conditioning at hotel could be colder)
Bring a water bottle
Allow plenty of time for airport security checks prior to your flight. It is recommended to allow at least two hours to check-in for an international flight. Please keep in mind travel time to the airport as well.
Power Plugs Abu Dhabi

On-Site Contacts

Make-A-Wish International:

Harmienke Kloeze, Vice President, Affiliate Relations

Mobile: +31 (6) 46888453

Email: hkloeze@worldwish.org

Skype: Harmienke.kloeze

Make-A-Wish United Arab Emirates

Hani Alzubaidi , CEO

Head Office - Villa 7, Al Hamra Street, Khalidiya, Abu Dhabi

Head Office: +971 2 666 5144

Email: hani@makeawish.ae

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